Important
Warning
With the only exception of referenced
material*; ALL the written text in the report MUST BE written by the
students who developed the project.
Any copied, unoriginal or
reproduced material will be considered an act of plagiarism and the case will
be taken to the full extent of the disciplinary system of the academy.
* Referenced material: The
authors of the report (the students) may need to recite a copied sentence like
a finding, a statistic or a fact, in which case the authors must include the
copied material between quotation marks, entailed by the surname of the authors
of the document were the sentence was originally mentioned altogether with the
year of publishing. The name of the authors and the year of publishing should
be between brackets.
Graduation Project Guidelines
The graduation
project should adhere as much as possible to the following template and format.
Organization
Title Page
Dedication(optional)
Acknowledgments
Declaration
Abstract
Table of Contents
List of Tables
List of Figures
List of Acronyms/Abbreviations
List
of Utilized Standards and Realistic Constraints
Main Body
References
Appendices (as needed)
The main body of the thesis or project report
should be organized according to the following general outline :
Ø Chapter I: Introduction. A
general introduction providing an overview of the topic, problem statement and
the project description followed by an adequate scholarly context for
subsequent chapters. This chapter should be ended with a section that states
verbally without numbering or bullet points the contents of the following
chapters. (The rest of this report is organized as follows … chapter 1 consists
of …)
Ø Chapter II : Market and Literature
Survey. A survey of the state of the art
concerning the subject under consideration. Also a sample of the literature
that relates to the subject should be reviewed and its involved research should
be summarized (Research aim and research achievement). . This chapter should be ended with a section
where the project description is given in theorey.
Ø Chapter III : Methodology.
This chapter describes in depth how every aspect of the project was done,
compiled, or created. Techniques, questionnaires, interviews, study sites, and
material used to accomplish the study should be described here.
Ø Chapter IV:
Experiment and Results. Details
of experiment or experiments conducted are given in this chapter. Results of experiments are summarized and
elaborated on. In addition to functional evaluation, this chapter must also
include evaluation of the project in terms of
§ Cost
§ Environmental impact
§ Manufacturability
§ Ethics
§ Social and Political Impact (if any)
§ Health and Safety
§ Sustainability
Ø Chapter V: Conclusion/Discussion.
Conclusions are presented to validate both the need for the study and explain
how the present study solved the problem stated.
Remark: The
structure and the contents of the main chapters may vary depending on the
nature of the project but should always be agreed upon with the supervisor.
Format
The following pages show a format template for
the project report.
Arab Academy for Science,
Technology and Maritime Transport
College of Engineering and Technology
Department of Mechanical Engineering
B. Eng. Final Year Project
PROJECT TITLE
By:
Student Name
Supervised By:
Supervisor(s) Date
of examination
DEDICATION
(Optional)
You
may dedicate your work to a member of your family
Acknowledgment
(Optional)
Use this
section to acknowledge the contribution of different people to your work; these
may include your supervisor(s), industry partners, sponsors, financial support,
specific faculty members in your department, and even your family.
DECLARATION
I hereby certify that this material,
which I now submit for assessment on the programme of study leading to the
award of Bachelor of Science in (insert title of degree for which
registered) is entirely my own work, that I have exercised reasonable care
to ensure that the work is original, and does not to the best of my knowledge
breach any law of copyright, and has not been taken from the work of others
save and to the extent that such work has been cited and acknowledged within
the text of my work.
Signed:
_____________________________
Registration No.: ___________
Date: Day,
xx Month Year.
ABSTRACT
The
report must begin with a one- to two-paragraph abstract (max 350 words) that
orients the reader as to the contents as well as to the major sections of the
report. The abstract, by itself, must provide enough information about the
project so that the reader can judge simply by reading this portion if he or
she wants to read further.
For
example, as an abstract for this document, this document has been prepared by
the College of Engineering and Technology to help Undergraduate students in
preparing their final year project report. The document presents a general
outline for these documents as well as the formatting that students must abide
to. Also, the exact method for citation and referring to literature related to
your work is detailed.
Table of Contents
LIST OF ACRONYMS/ABBREVIATIONS
2.4.1 Figure Captions and Table Titles
2.4.2 Numbering of Figures and Tables
2.4.3 Referring to Figures and Tables in Text
2.5.2 Abbreviations and Acronyms
3.2 References to Electronic Sources
Figure 1‑2: Paragraph
settings.
Figure 1‑3: Setting caption
numbering to include chapter number.
Figure 1‑4: Using
Cross-reference.
Table 1‑1: List of headings
and their formatting.
LIST OF ACRONYMS/ABBREVIATIONS
|
ACRONYM |
Definition of Acronym |
|
|
|
List Of Utilized
Standards
List Of Realistic
Constaints
Chapter
One
1
Introduction
This
document was developed in order to standardize the method of writing final year
projects and to fulfill the requirements for the accreditation by the British
Institute and the basic criteria required for the preparation of the projects
are as listed below:
1. The
projects should not be dependent on internet information.
2. Images/figures
… etc. should be referenced.
3. The
experimentation, if any, should be subject to review of the work done, results
obtained, implications, conclusions, reflections … etc.
4. The
text format should be consistent between chapters and the standard of English
used in the text should not be varied.
5. The
project should contain strong elements of Design and Analysis activity,
experimental work where appropriate, manufacturing elements as appropriate and include
some business decisions such costing … etc.
6. The
literature review should not be more than an account of the work undertaken by
students.
7. The
conclusions should not be very short.
The
details of how to format your document correctly and how to include your
citations and references are given in the following chapters of this document.
Chapter Two
2
formatting description
The physical
layout and formatting of your final year project report is highly
important, yet is very often neglected. A tidy, well laid-out and consistently
formatted document makes for easier reading and is suggestive of a careful and
professional attitude towards its preparation.
In
effect, this document has been developed to give you the guidelines for
preparing reports for your final year project. Use this document as a template
if you are using Microsoft Word 6.0 or later. Otherwise, use this document as
an instruction set.
2.1
Title Page
Please
set up your cover page so that the information listed below is visible through
the window of the front cover page of your project and in the correct format.
The title page should contain the following:
§ The Arab Academy for Science and Technology and Maritime Transport (AASTMT) logo: a black and white logo
should be centred and on top of the page with a size of 3.25 cm x 3.25 cm.
§
The AASTMT title: this should be in Times New Roman, bold, 18 pt., title case,
centred, single line spacing, with 18 pt. spacing before and 72
pt. spacing after.
§
College title: this should be in Times New Roman, bold, 16
pt., title case, centred, single line spacing, with 0
pt. spacing before and 0 pt. spacing after.
§
Your department title: this should be in Times New Roman, bold, 16
pt., title case, centred, single line spacing, with 18
pt. spacing before and 48 pt. spacing after.
§
Project degree: this should be in Times New Roman, regular, 14
pt., title case, centred, single line spacing, and no paragraph
spacing.
§
Project title: this should be in Times New Roman, bold, 16 pt., all caps, centred,
single line spacing, with 72 pt. spacing before and 18 pt. spacing after.
§
Project subtitle: this should be in Times New Roman, bold, 16
pt., title case, centred, single line spacing, and 48
pt. spacing after.
§
Presented by, student name,
supervised by, and supervisor(s) name: this should be in Times New Roman, regular (names in italic), 14
pt., title case, centred, single line spacing, and 24
pt. spacing after.
§
Month – Year: this should be in Times New Roman,
regular, 10 pt., Title case, centered, footer text with no spacing before or
after.
It should be noted that setting the line
spacing and the spacing between different paragraphs is accessed from the
format menu, in MS Word, by selecting “Paragraph…”.
2.2
General Project Layout
The report should contain the following components:
§ Title or Cover Page.
§ Dedication (Optional).
§ Acknowledgements (Optional).
§ Declaration.
§ Abstract: a short summary of the project.
§ Table of Contents, List of Figures, List of Tables, and List of
Acronyms/ Abbreviations.
§ Chapters
- Chapter 1, which would be
an introduction to the work. A 'Funnel' approach which begins broadly
within the topic and concludes the chapter with; focus on what this thesis
delivers, and where to find it in the other Chapters.
- Chapter 2 is information
gathering or literature review.
- Chapter 3, 4 and 5 (and
more if needed) would be specific work carried out and appropriately
collated to read well.
- Chapter 6 would be
overall Discussion and review/reflection on achievements.
- Chapter 7 would be
Conclusions.
- Chapter 8 a small Chapter
of Future Work, indicating a jumping off point for the next investigator.
§ References.
§ Appendices (optional).
2.3
Page and Text Setting
Your
project report should be printed (single sided) on good quality A4 paper. Project reports should be thermal-bound. Page should be set-up as shown in Figure 2‑1. The
minimum number of pages for final year project reports is 50 pages (main report
chapters only). Remember that quantity does not automatically guarantee
quality; a 150 page report is not twice as good as a 75-page one.
Figure 2‑1: Page settings.
Figure 2‑2: Paragraph settings.
The body
text of the whole document should be in 12 pt Times New Roman font, justified
alignment, no indentation for first line in paragraphs, spacing before
paragraphs 12 pt, and line spacing set at 1.5 lines; as shown in Figure 2‑2.
2.3.1
Sub-Heading Level 1
There are different headings and
sub-headings that you may find useful in organizing your report; these are
summarised in Table 2‑1.
Table
2‑1: List of headings and
their formatting.
|
Style Name in Template |
Used for |
Format |
|
Chapter Label |
Chapters labelling |
Times New Roman, Italic, 14 pt.,
expanded by 3.5, centred, space after: 24 pt., and page break before. |
|
Heading 1 |
Chapter title |
Times New Roman, bold, 16 pt., all
caps, centred, space before: 12 pt., space after: 36 pt., and outline
numbered at level 1. |
|
Heading 2 |
Main headings |
Times New Roman, bold, 14 pt., all
caps, aligned to the left, space before: 18 pt., space after: 12 pt., and
outline numbered at level 2. |
|
Heading 3 |
Sub-headings level 1 |
Times New Roman, bold, 14 pt., title
case, aligned to the left, space before: 12 pt., space after: 12 pt., and
outline numbered at level 3. |
|
Heading 4 |
Sub-headings level 2 |
Times New Roman, bold, 13 pt., title
case, aligned to the left, space before: 12 pt. and space after: 12 pt. |
|
Heading 5 |
Sub-headings level 3 |
Times New Roman, underlined, 12 pt.,
title case, aligned to the left, space before: 12 pt. and space after: 12 pt. |
2.4
Figures and Tables
Use the word
“Figure” (“Table”) even at the middle of a sentence when referring to a figure
(Table) in text and make sure that all figures and tables are referred to. If
your figure has two parts, include the labels “(a)” and “(b)” as part of the figure
itself (do not use two different captions for each figure). Please verify that
the figures and tables you mention in the text actually exist.
Do not
put borders around the outside of your figures. Do not use color unless it
is necessary for the proper interpretation of your figures. When re-sizing
your figures, make sure that you use the same percentage for your figures
height and width.
Use Times New Roman, 12 pt., aligned to the left, single line spacing
and with space before: 6 pt. and space after: 6 pt. The style defined in this
template for the text used in tables is “Body Text (Tables)”.
2.4.1
Figure Captions and Table
Titles
Place
figure captions below the figures; place table titles above the tables. Figure labels should be in Times New Roman, bold, 10 pt., and centered
with 6 pt. spacing before and 24 pt. spacing after. Table titles should be in
Times New Roman, bold, 12 pt., and left aligned with 12 pt. spacing before and
12 pt. spacing after.
The style
defined for figure captions in the template is “Caption” and for table titles
is “Table Caption”.
2.4.2
Numbering of Figures and Tables
All figures and tables must be numbered
in their order of appearance in text. Also, the chapter number must be included
in the numbering with a hyphen separating the chapter number and the
figure/table number in that chapter. This is set through the caption dialogue
box in MS Word as shown in Figure 2‑3.
Figure 2‑3: Setting caption numbering
to include chapter number.
2.4.3
Referring to Figures and Tables
in Text
When referring to figures and tables in
your text you can use “Figure 1-1 shows…”, “as shown in Figure 1-1”, “(Figure
1-1)”, or “Table 1-1”.
The Cross-reference feature in MS Word
can be used to insert references to figures, tables, and even different
sections of your report. This feature is accessed through the “Insert” menu –
“Reference” – “Cross-reference…”; leading to the dialogue box shown in Figure 2‑4.
Figure 2‑4: Using Cross-reference.
2.5
General Recommendations
2.5.1
Units
Using SI units as primary units are
strongly encouraged. English units may be used as secondary units (in
parentheses). An exception is when English units are used as identifiers in
trade, such as “3½ in disk drive.” Avoid combining SI and English units, as this
often leads to confusion because equations do not balance dimensionally. If you
must use mixed units, clearly state the units for each quantity in an equation.
2.5.2
Abbreviations and Acronyms
Define abbreviations and acronyms the
first time they are used in the text, even after they have already been defined
in the abstract. Abbreviations such as SI, ac, and dc do not have to be
defined. Abbreviations that incorporate periods should not have spaces: write
“C.N.R.S.,” not “C. N. R. S.” Do not use abbreviations in the title unless they
are unavoidable.
2.5.3
Equations
Number equations consecutively with
equation numbers in parentheses flush with the right margin, as in (1). First
use the equation editor to create the equation. Then select the “Equation” mark-up
style. Press the tab key and write the equation number in parentheses. Use
parentheses to avoid ambiguities in denominators. Punctuate equations when they
are part of a sentence, as in
(1)
Be sure that the symbols in your equation
have been defined before the equation appears or immediately following. Refer
to equations as “Equation (1) is…”; even if it is in the middle of a sentence.
2.5.4
Other Recommendations
Use one space after periods and colons.
Hyphenate complex modifiers: “zero-field-cooled magnetization.” Avoid dangling
participles, such as, “Using (1), the potential was calculated.” [It is not
clear who or what used (1).] Write instead, “The potential was calculated by
using (1),”
Use a zero before decimal points: “0.25,”
not “.25.” Use “cm3,” not “cc.” Indicate sample dimensions as “0.1
cm ´ 0.2 cm,” not “0.1 ´ 0.2 cm2.”
Do not mix complete spellings and
abbreviations of units: use “Wb/m2” or “webers per square meter,”
not “webers/m2.”
When expressing a range of values, write
“7 to 9” or “7-9,” not “7~9.”
A parenthetical statement at the end of a
sentence is punctuated outside of the closing parenthesis (like this). (A
parenthetical sentence is punctuated within the parentheses.) In American
English, periods and commas are within quotation marks, like “this period.”
Other punctuation is “outside”!
Avoid contractions; for example, write
“do not” instead of “don’t.”
The serial comma is preferred: “A, B, and
C” instead of “A, B and C.”
If you wish, you may write in the first
person singular or plural and use the active voice (“I observed that ...” or
“We observed that ...” instead of “It was observed that ...”). However, passive
voice is preferred.
Remember to check spelling.
Chapter Three
3
citation and referencing
Presented By:-
1-
Student name
2-
Student name
The report should be based on the
student’s own work and in case of using any parts or copying any figures or
diagrams from previous work this should be properly referenced according to the
format explained below.
A numbered list of references must be
provided at the end of the paper. The list should be arranged in the order of
citation in text, not in alphabetical order. List only one reference per
reference number.
Each reference number should be enclosed
by square brackets. In text, citations of references may be given simply as
“in [1] . . .” rather than as “in reference [1] . . .” Similarly, it is not
necessary to mention the authors of a reference unless the mention is relevant
to the text. It is almost never useful to give dates of references in text.
These will usually be deleted by Staff Editors if included.
Footnotes or other words and phrases that
are not part of the reference format do not belong on the reference list.
Phrases such as “For example,” should not introduce references in the list, but
should instead be given in parentheses in text, followed by the reference
number, i.e., “For example, see [5].”
3.1
References Format
Sample correct formats for various types
of references are as follows.
Books:
[1]
G. O. Young, “Synthetic
structure of industrial plastics,” in Plastics, 2nd ed., vol. 3, J.
Peters, Ed. New York: McGraw-Hill, 1964, pp. 15–64.
[2]
W.-K. Chen, Linear Networks
and Systems. Belmont, CA: Wadsworth, 1993, pp. 123–135.
Periodicals:
[3]
J. U. Duncombe, “Infrared
navigation—Part I: An assessment of feasibility,” IEEE Trans. Electron
Devices, vol. ED-11, pp. 34–39, Jan. 1959.
[4]
E. P. Wigner, “Theory of travelling-wave
optical laser,” Phys. Rev., vol. 134, pp. A635–A646, Dec. 1965.
[5]
E. H. Miller, “A note on reflector
arrays,” IEEE Trans. Antennas Propagat., tobe published.
Articles from Conference Proceedings
(published):
[6]
D. B. Payne and J. R. Stern,
“Wavelength-switched passively coupled single-mode optical network,” in Proc.
IOOC-ECOC, 1985, pp. 585–590.
Papers Presented at Conferences
(unpublished):
[7]
D. Ebehard and E. Voges,
“Digital single sideband detection for interferometric sensors,” presented at
the 2nd Int. Conf. Optical Fibre Sensors, Stuttgart, Germany, 1984.
Standards/Patents:
[8]
G. Brandli and M. Dick,
“Alternating current fed power supply,” U.S. Patent 4 084 217, Nov. 4, 1978.
Technical Reports:
[9]
E. E. Reber, R. L. Mitchell,
and C. J. Carter, “Oxygen absorption in the Earth’s atmosphere,” Aerospace
Corp., Los Angeles, CA, Tech. Rep. TR-0200 (4230-46)-3, Nov. 1968.
3.2
References to Electronic
Sources
The guidelines for citing electronic
information as offered below are a modified illustration of the adaptation by
the International Standards Organization (ISO) documentation system and the
American Psychological Association (APA) style. Three pieces of information are
required to complete each reference: 1) protocol or service; 2) location where
the item is to be found; and 3) item to be retrieved. It is not necessary to
repeat the protocol (i.e., http) in Web addresses after “Available” since that
is stated in the URL.
Books:
[10] J. Jones. (1991, May 10). Networks. (2nd ed.) [Online]. Available:
http://www.atm.com
Journals:
[11] R. J. Vidmar. (1992, Aug.). On the use of atmospheric plasmas as
electromagnetic reflectors. IEEE Trans. Plasma Sci. [Online]. 21(3),
pp. 876–880. Available: http://www.halcyon.com/pub/journals/21ps03-vidmar
Papers Presented at Conferences:
[12] PROCESS Corp., MA. Intranets: Internet technologies deployed behind
the firewall for corporate productivity. Presented at INET96 Annu. Meeting.
[Online]. Available: http://home.process.com/Intranets/wp2.htp
Reports and Handbooks:
[13] S. L. Talleen. (1996,
Apr.). The Intranet Architecture: Managing information in the new paradigm.
Amdahl Corp., CA. [Online]. Available: http://www.amdahl.com/doc/products/bsg/intra/infra/html
Computer Programs and Electronic
Documents:
[14] A. Harriman. (1993, June). Compendium of genealogical software. Humanist.
[Online]. Available e-mail: HUMANIST@NYVM Message: get GENEALOGY REPORT
Comments
Post a Comment